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Administrative Assistant in Technology Company

We are looking for an enthusiastic and responsible Administrative Leader, as of Jan 2019 to join our team in Baar/ZG. The position works on issues in the areas of administration, sales, human resources and finance in close cooperation with the Head of Finance & Administration and the CEO of the company.

Windmill is an experience design company active globally in Switzerland, US, India and Ukraine. We design and deliver digital products that solve complex problems and enable new opportunities for enterprises in industries such as banking & finance, healthcare and compliance.


  • Managing the daily business of the headquarters in Zug including
  • Processing of incoming mail 
  • Supporting team on daily basis with needs around people care
  • Managing office space and equipment incl. facilities services, maintenance activities and tradespersons
  • Organizing and supervising other office activities (recycling, renovations, event planning etc.)
  • Preparing quotations, sales documentations and invoices according to instructions and in coordination with legal support
  • Assisting in personnel administration for CEO
  • Processing accounts receivable and accounts payable, including invoicing, payment transactions and dunning
  • Handling expenses 
  • Assisting budget management, expense planning and controlling including monitoring costs and expenses
  • Completing special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Ensuring operations adhere to policies and regulations


  • Works well independently
  • Responsible and self-organized
  • Works accurately and on schedule at all times 
  • Knows how to use common sense
  • Comfortable in an international environment
  • Communicates fluently in German and English, both written and spoken
  • Basic knowledge of accounting
  • Ability to prepare budgets and track them accurately throughout the year
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • 2+ years of experience in a similar back office role 

Is a plus

  • Knowledge of French
  • Experience with Sage Start software
  • Bachelor’s Degree in Business, Economics or related fields

We Offer

  • Competitive salary
  • Become a part of our international team
  • Interesting tasks and challenges
  • Opportunities for career enhancement 
  • Friendly Environment
  • Opportunity to make a positive impact on the team 

We are happy to welcome applicants re-entering the labor market.

If you’ve got the skills and experience and want to join our international team, please send your CV immediately! =)

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